Paperless Processing Now a Requirement
By Fonda Bock, USAREC, Public Affairs Office
Dec. 4, 2014
Now that recruiters process applicants electronically, there’s no reason for applicants to bring personal, private information and documents to MEPS.
Recruiters have had the capability to scan in PII in recruiting centers since 2009. With the issue of the Galaxie 500 smartphone, recruiters have the capability to capture all PII while processing applicants at their residence. USAREC Message 15-011 released Nov. 19 outlines the paperless process.
“The field just has to embrace this change and do it,” said Sgt. 1st Class David Sloan of USAREC G3. “The CG’s goal is to streamline the recruiting process, and this gives us the capability to help do that.”
Recruiters will ensure all source documents needed for enlisting, processing and shipping are uploaded into the correct folders in ERM. The Galaxie 500 allows for creating or capturing a PDF of the documents. The captures are then directly uploaded into the applicant’s Future Soldier packet, through the GAfG goarmy.account Google Drive. This is the only approved app for use.
Personal documents will not be destroyed or kept at a MEPS or recruiting center. They will be returned to the applicant or Future Soldier immediately after verifying and uploading the information.
“Transferring PII through a secure environment, prevents accidental spillage of this information, protecting individuals from possible identity theft,” said Trish Crowe, the G3 processing division chief. “That’s why we wanted to get away from people hand carrying their documents, and there’s really no need to since this system is available. People lose their documents or forget them, or they may get accidentally destroyed or thrown away.”
Sloan has received just a few calls of from recruiters who weren’t sure how to upload the information since the paperless system went into effect two weeks ago. Recruiters need to ensure the information is scanned correctly and that documents are legible. A training video is available at http://youtu.be/7_XssBbqtuU.
By Fonda Bock, USAREC, Public Affairs Office
Dec. 4, 2014
Now that recruiters process applicants electronically, there’s no reason for applicants to bring personal, private information and documents to MEPS.
Recruiters have had the capability to scan in PII in recruiting centers since 2009. With the issue of the Galaxie 500 smartphone, recruiters have the capability to capture all PII while processing applicants at their residence. USAREC Message 15-011 released Nov. 19 outlines the paperless process.
“The field just has to embrace this change and do it,” said Sgt. 1st Class David Sloan of USAREC G3. “The CG’s goal is to streamline the recruiting process, and this gives us the capability to help do that.”
Recruiters will ensure all source documents needed for enlisting, processing and shipping are uploaded into the correct folders in ERM. The Galaxie 500 allows for creating or capturing a PDF of the documents. The captures are then directly uploaded into the applicant’s Future Soldier packet, through the GAfG goarmy.account Google Drive. This is the only approved app for use.
Personal documents will not be destroyed or kept at a MEPS or recruiting center. They will be returned to the applicant or Future Soldier immediately after verifying and uploading the information.
“Transferring PII through a secure environment, prevents accidental spillage of this information, protecting individuals from possible identity theft,” said Trish Crowe, the G3 processing division chief. “That’s why we wanted to get away from people hand carrying their documents, and there’s really no need to since this system is available. People lose their documents or forget them, or they may get accidentally destroyed or thrown away.”
Sloan has received just a few calls of from recruiters who weren’t sure how to upload the information since the paperless system went into effect two weeks ago. Recruiters need to ensure the information is scanned correctly and that documents are legible. A training video is available at http://youtu.be/7_XssBbqtuU.